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Talent Coordinator

The Cape Innovation & Technology Initiative is a Non-Profit Company (NPC) with a mission to build a future-proof, inclusive society through technology and innovation.  CapaCiTi Tech Career Accelerator is the skills development division of CiTi.  CapaCiTi’ s vision is to enable inclusive growth of the digital economy by ensuring a supply pipeline of future fit skilled employees with relevant technical skills matched to industry demand.  We do this through innovative training and experiential learning programmes that focus on both technical and professional development.

CapaCiTi Digital Career Accelerator

CapaCiTi offers a holistic training programme that focusses on 3 key areas: Digital skills, Career Critical Skills, Job Critical Skills.  We have campuses in Cape Town and Johannesburg and can accommodate c350 students at any one time.  CapaCiTi programmes create job opportunities for unemployed and previously disadvantaged youth by providing them with the relevant technical and professional development through blended learning programmes on site at our campuses. We train c1000 youth a year across a range of courses including Broad Based Digital Skills, Python Programming, Java Programming, Systems Development and other bespoke programmes.

ROLE PURPOSE

Provide efficient, accurate and flexible coordination of resources, equipment, meetings, and information to the Talent team. This coordination may extend to supporting the recruitment and placement activities within the Talent as appropriate according to volume and operational delivery priorities.  Assists the talent management team in gathering, recording, reporting information/evidence and organising all tasks with the goal of delivering meeting talent team delivery / outputs on time.

RESPONSIBILITIES

  • Undertake Coordination tasks as required to ensure the effective delivery outputs
  • Gather, check and record data, information and documents effectively, storing in an appropriate manner (spreadsheets, databases, filing, etc.)
  • Ensure hard copy files of documents with signatures and written information are scanned, stored and filed as appropriate to be used as evidence
  • Attend and participate in project stakeholder meetings where necessary
  • Minute, document and follow up on important actions and decisions from meetings and reviews
  • Provide effective coordination support, ensuring that recruitment / placement deadlines are understood and adhered to
  • Coordinate the adherence to contractual requirements and ensure all documentation is maintained, quality controlled and audited
  • Input into reports and target tracking for recruitment and placement activity
  • Manage candidate, host company and other contact databases to ensure accurate and up-to-date information is recorded and evidenced
  • Handle phone calls in an appropriate manner, recording information accurately and ensuring timely responses where necessary
  • Provide effective team support, assistance and communication to team members to ensure a smooth flow of operational activities and information and effective collaboration between different parties
  • Carry out all requests for support and coordination work in a timely and efficient manner
  • Support the team in all administrative duties
  • Assist with the routine collection of contracts and other project documentation
  • Set up candidate interventions as needed (Interviews, events, workshops, recruitment testing and activity, etc.)
  • Provide insight and suggest better ways to manage and run administrative operations
  • Any other ad hoc duties assigned by management and or leadership

Qualifications and Education Requirement

Certificate in Project Management, HR, Administration, Document Control, Data Management, desirable

Preferred Skills

  • Minimum 5-years’ experience in a similar or related field
  • People and process management
  • Strong administration skills and experience in MS office (Word, Excel, PowerPoint)
  • Ability to work independently with minimal managerial supervision
  • Detailed knowledge of collection and management of data and evidence for reporting
  • Ability to audit documents and keep efficient records
  • Intermediate / advanced experience of creating databases on Excel
  • Experience in planning and organizing events, interviews, meetings etc
  • Excellent organizational and co-ordination skills
  • Strong written and verbal communication skills
  • Able to build relationships with a wide range of stakeholders, both internal and external

BEHAVIOURS

  • Open and reflective
  • Builds good people relationships
  • Good communication skills
  • Helpful, friendly, approachable
  • Enthusiastic, optimistic
  • Consistent, planned and structured
  • Excellent prioritization and organization skills
  • Willing and able to get involved in multiple activities
  • Agile and Flexible
  • Adaptable in a fast-paced environment
  • Great attention to detail
  • Able to work in a methodical and structured way

Apply by email to megan@capaciti.org.za by 12 February 2021. We reserve the right to close the vacancy early if the right candidate is selected before this date.